SPALDING TOWNSHIP These minutes are approved
POWERS, MICHIGAN 49874
October 17th, 2018 – 6:30 PM
SPECIAL MEETING OCT. 17THAT 6:30 P.M. TO CLOSE OUT HEARING ON TDRN AND PINECREST.
Jim opened the meeting on close out for TDRN and Pinecrest. No questions were presented. Jim closed the meeting and brought the Board meeting to order.
The meeting was brought to order by Supervisor Moraska. The following Board members were present: Jim Moraska, Cherryl Mencinger, Jerry Bartnicki, David LeBoeuf, and Kevin LaBonte. Guests included: Jim Nowack, Dan Hammerberg, Gerald Kleiman, Dale Cook, Jessica Johnson and John Anderson.
No public comment
APPROVAL OF THE AGENDA:
The motion was made by Cherryl to approve the agenda with Jerry supporting. All in favor, Motion carried.
All bills are up to date. A motion was made to accept the Clerks Report by Kevin and was seconded by David. David and Kevin looked over the expense statements. Minutes of the monthly meetings can be viewed on the Township website located at www.powers-spalding.org Motion approved.
Jerry gave the financial hand out showing the Township’s monthly balances and went over the report. A motion to accept the treasurer’s report was made by Kevin and seconded by Jim. All in favor, Aye. Motion approved.
FIRE REPORT/FIRE CHIEF & FIRE DEPT:
The Department responded to 6 calls costing $ 4000 dollars in losses and spending at total of 4 hours and 37 minutes.
2 memos were submitted.
The grant was to purchase/upgrade/replace the pump and engine on brush truck #4 for $4500.00. This is a 50/50 matching grant.
We are waiting on the award announcement.
Dan is working on the AFG vehicle grant for the replacement of Engine #1.The application period closes Friday. Dan would like permission from the Board to submit another grant for a generator for the station. It would be a 5% match. David made the motion to allow this with Jerry seconding. All in favor, motion carried.
I AM RESPONDING PROGRAM
There is a program available the county fire chiefs association is working toward trying to get all fire departments participate in and possibly cost share. The program is called I Am Responding. The program works through dispatch and texts and/or emails cell phones. Once the firefighter receives the text and/or email they can respond with a one number key push (example “1”) which will state they are responding to the station, the scene, they will be delayed, or they are unavailable. There are up to 9 messages that can be programmed into the system. When the call comes in, a computer screen at dispatch, the local fire officers phones, and a potential computer screen at the station will show the individuals who are responding to the station, scene, delayed, etc. Also on the screen it will map the incident location and the location of each responder based on their cell phone location. I can see this being very beneficial in knowing how many individuals are responding to the call and even if it is a day with a minor call we would normally not need to call mutual aid (car accident) and we don’t have enough people, the system would give us a heads up on the lack of personnel available. This will be extremely beneficial for our members who don’t know our neighboring townships well as the map will route them right to the call very similar to a GPS without having to take the time to enter the address information as it will already be done by the dispatch computer.
The system will also give us control to page our own personnel for training, meetings, etc through I Am Responding without having to go through dispatch. We can also add our pre-incident surveys to the system, MABAS box cards, hydrant and dry hydrant locations, facility hazards, lock box locations, and door key codes if needed. It also gives the mutual aid departments access to this information when they are called.
The county firefighters association is applying for a Hannahville Grant to pay for the yearly fees. If the grant is awarded we would have very little if no costs involved to use the system. If the grant is not awarded our cost based on 12 departments participating is $352.09 the first year and $317.09 the second and $317.09 for the third year for the three year contract.
The most economical way we could find to purchase and use this system was to go with a group contract. Ideally the contract would go through Menominee County 911 however we are still waiting on answers on fixing the Bagley tower since May. The president of the Menominee County Fire Chiefs has agreed to help administer the contract through the chiefs association. The president set up the contract and divided the fees amongst the 12 departments. The departments in attendance felt it was a fair division as each of us would pay more if we were to individually purchase a contract with I Am Responding.
Dan is asking for the board’s approval to participate with the Menominee County Fire Chief’s Association in the I Am Responding contract for the initial three year contract. He feels it would be a great and beneficial tool for the department. Kevin made a motion to approve this with Cherryl seconding, all in favor, motion approved.
Had a burial today and half the weed wacking is done. Leaves are still falling
Park: Jim closed everything up Oct 1st. The well has been pumped out and waiting for the service to come and pump out the toilets.
John talked about the recent state proposals and hasn’t heard anything yet. John announced a software upgrade. BS&A took state manual figures from the state to upgrade the price upgrades but they no longer do that. Marshall Swift has the program and assessments are now going up. Board of Review will be 12/11/2018. From 9-9:30.
No report was presented.
WALKING TRAIL (SIGNS)
The walking trail is near being complete. The DNR is requiring signs marking the different species of trees on the trail. We asked for an extension and will be completed this spring.
Gary Eichhorn has been working to correct the heating issues in the new hall.
LABELLE ROAD EAST
The road commission put down the limestone approximately 5 inches and then put fines on it and have been rolling it to pack it. It still isn’t done properly and the Board is not happy with it. Jim received a letter from the residents of LaBelle Road questioning why it can’t be repaired properly. This was addressed to Menominee County Road Commission.
MTA CHRISTMAS PARTY
It was announced anyone wishing to go to the MTA Christmas Party is going to be on December 1st, 2018. Cost is $20.00 per person.
Our financial audit was done for 2017 and has been returned to us. The audit went well and everything is in order.
Our landfill is in compliance with the state.
RESOLUTION ON SENATE BILL 396
Our Township is passing a resolution to oppose the Senate bill #396 that allows exemption from seasonal road restrictions. A motion was proposed to oppose resolution by Kevin and seconded by Jerry. Roll Call Vote: Jim, yes, Cherryl, yes, Jerry, yes, David, yes. Kevin, yes. Motion approved. The Resolution is here by adopted.
COUNTY ROAD COMMISSION FROM 3 TO 5 PEOPLE
There is a push on now to increase the Road Commissioner’s from 3 to 5. It will be an appointed position. A motion was made to support this by David and seconded by Jerry, all in favor. Aye. Motion carried.
SNOW PLOW BIDS (ADVERTISE FOR THEM)
We will be advertising in the Luft’s advertiser for snow plow bids for the Township Hall. Bids need to be into the Board by November 20th, 2018. At 6 P.M.
GRANT APPLICATIONS (HANNAHVILLE & WEYERHOUSER)
The Hannahville grant has been completed we asked for 10,000 hoping to get 5,000.. Jim went over the Weyerhouser grant and we’ll be requesting $38,045.00 from Weyerhouser.
THANK YOU TO THE FLOWER COMMMITTEE
Jim wanted to put in a “Thank You” to all the dedicated people that planted, maintained and removed all the flowers from the intersection at US 2 & 41. It truly represents a beautiful area of our township and village.
NOVEMBER BOARD MEETING
It was questioned as to if we should move our next Board meeting because of Michigan rifle season. It was decided to keep the original date of November 21st, 2018.
MOTION TO PAY THE BILLS (ROLL CALL VOTE)
Motion was made to pay the bills by Jerry and seconded by Jim. Motion approved. Roll Call Vote: Jim, yes, Cherryl, yes, Jerry, yes, David, yes. Kevin, yes. Motion approved.
Jim thought it would be a good idea to have Candace to come to our Board meeting to explain the GIS mapping. It was decided to ask her to come in Feb. 2019.
ANY OTHER COMMENTS OR SUGGESTIONS FOR THE GOOD OF THE TOWNSHIP
A motion was made to adjourn by Jerry, with Cherryl seconding. Meeting adjourned at 7:37 P.M. CST
Respectfully submitted, Cherryl Mencinger, Township Clerk